Bulk Posting of Journals in Dynamics 365 Finance and Operations

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Bulk Posting of Journals 

Have you got bored with posting journals on one-to-one basis? Okay, let’s explore something to make it interesting.

There is a functionality of posting journals by selecting multiple journals with required criteria. After selection of desired journals, post all the journals in a single click (OK). All the processing will be same as of normal posting from the Journal form.

Navigation: General Journal > Journal Entries > Post Journals





Description of highlighted numbers:

1.    Select –

Option for Select the desired Journals based on different criteria.


2. Late Selection

This Boolean can be used for excluding the particular transaction or including it. If this Boolean is selected as “No”, then all the lines with Boolean “Yes” in the column “Late selection” will be get deselected and remaining lines will be available for posting. And vice versa.

Note: By default, Column for “Late Selection” is not visible on the form but can be added using the “Add columns” option on the right click.

3. Transfer Error

If Boolean of transfer error is selected, then in case of any error in the particular journal at the time of posting, it will transfer the lines in the separate journal with Same Journal name and description. This Boolean is available on the line level.

Default values for the Boolean can set up in the form opened on click of “Default Values” button.

 


If you want to tick the Boolean of Transfer errors as “Yes”, then tick the Boolean and click on “Insert All”. Or can use by default option.

4. Run in the Background

    For bulk processing, use the below option, this way processing will be run in the batch.

Important Notes:

  1. If you are using the approval system on the Journal names, then only approved journals will be available for the posting while using this form.
  2. For doing verification of multiple journals, you can use the Report “General Journals Entries that have not been posted” under the Inquiries and reports à Period End Report section in the General ledger. Extract the same in the excel and after doing the working and ensuring that all journals are okay for posting, bulk posting can be done.
  3. In case, journals are ready for posting. Approval system on the journal names can be removed for temporary basis for making them available for posting in the bulk.


Thanks for reading! 😃

By Neeraj Kumar

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